Dictation Management

New Dictation (Ctrl+N)

To create a new dictation click on the New button or use Ctrl+N.

Send Dictation (Ctrl+S)

To send the selected dictation to your typist, click on the Send button or use Ctrl+S.

This will send the dictation to the default typist-recipient. If you want to select the typist-recipient from a list, click Ctrl+E. To learn more about the sending options for each recipient, see the Send Method section of the Options ~ Recipient Properties section of this manual.

Save Dictation As...

Normally you would have set up your typist as a typist-recipient and just use the Send option (above). But if you need to manually save the file (as a dct or wav) on your hard drive you can use this option.

Note: You do not need to save your dictations when you exit Express Dictate. Express Dictate saves your current dictation automatically when you close it.

Rename Dictation (F2)

The dictation can be renamed by pressing the F2 key.

Delete Dictation (Ctrl+Delete)

To delete a dictation press Ctrl+Delete then confirm that you wish to delete.

Dictation Notes

This notepad can have any text related to the dictation. It is useful to include difficult names or addresses for accuracy.

You can also paste large text extracts from other documents, internet pages and any other text on your computer here to save your typist retyping the material. To do this, open the other document, select the text and copy (Ctrl+C). Then click in the Notes window and Paste (Ctrl+V).

Select All Dictations (Ctrl+A)

To select all the dictations press Ctrl+A .

Note : When all the dictations selected Play, Stop, Go To Start, Rewind, Fast Forward and Go To End buttons will be disabled and only Record Button will be enabled. When Record button pressed Recording will occur on a new dictation.


Play (F9)

To play use the F9 key. Pressing F9 starts or stops playback. If you press and hold down the F9 key, play will continue until you release the key. Note that you need to cue your recording to play from the beginning by clicking the Go to Start button in the controls (or Home key).

Record (F5)

To record use the F5 key. Pressing F5 starts or stops recording. If you press and hold down F5, recording will continue until you release the key.

If you deleted something you did not want to, you can undo by pressing Ctrl+Z. If you accidentally delete something and would like to recover it, you can redo by pressing Ctrl+Y.

Stop (Shift+Esc)

To stop press Shift and the escape key.

Moving back and forward (F7, F8, Home, End)

To move back and forward, use the F7 and F8 keys. To move to the start directly, press Home. To move to the end, press End.

Making edits to a recording

To delete portions of a recording, cue up the beginning of the portion you want to cut and select Mark Delete Start (Ctrl+Shift+S) from the Edit menu to mark the start of the deletion. Then cue up the end of the portion you want to cut and select Mark Delete End (Ctrl+Shift+E) from the Edit menu to mark the end of the deletion, then select Delete Marked Region (Ctrl+Shift+D) from the Edit menu to delete the selection you have marked for deletion.

Dock - Transfer from Portable Recorder (Ctrl+D)

To open dock from a portable recorder using the last used method, click on the Dock button or press Ctrl+D. For more information about the Dock feature see Transfer from Portable Recorder (Dock).

See also:

Keyboard Reference

Concepts ~ Recording Modes