From the Payments and Purchases dialog, you can record the details of purchase or payment transactions and then allocate the amount to two or more accounts. To make a purchase or payment entry on the Home tab, click Make a payment in the left sidebar under the Transactions menu. You can also go to the Purchases tab and click the Payment button on the top toolbar, or click the Immediate payment or purchase block. The web version of this dialog may be opened with the Make a payment link on the main page or with the Add New Check button on the Check List page.

Transaction Date

Select the date for this transaction.

Pay To

Select the supplier this transaction is for. You can open the Suppliers List window to select a supplier, or create a new supplier, by clicking the Suppliers List button.


Select the account this transaction will be applied to.

Account Balance

The balance of the account selected above will be displayed in this field for your reference.


Select the method of payment for this transaction. Payment methods for your business are configured in the Options -> Payments page.


Enter the amount of the receipt or deposit.

Reference Number

This is an optional field you can use to better manage your payments, such as an invoice number provided by a supplier. If you are entering the payment as a check, this reference number will appear on the check during printing.

Transaction Reference

The appropriate transaction reference id is already entered in this field. If you wish to enter a different id you can enter it instead.

Check No.

This field is only available if "Check" is selected as the payment method. Check numbers are automatically generated by Express Accounts, but you can enter a different number if required.

Journal Memo

Add a note about this transaction that will help you identify the transaction on the journal.

Account Allocation

Allocate amounts to the accounts for this entry. Click in the table to add an account. Select an account by number or name by clicking in the either the Number or Name cells and select an account. Be sure to add both debit and credit accounts and click Record when the account amounts balance each other out.

Out-of-balance amount

If the debit and credit accounts do not balance, the out of balance amount will be displayed beneath the Account Allocation list.

Use Template (Desktop version only)

Before any information is entered into the Journal Entry dialog, the Use Template button will be available. Click this button to fill in the receipt or deposit entry with details from a transaction template you have previously created.

Save As Template (Desktop version only)

You can make a template of transactions you make repeatedly to save yourself time. To create a new template, first fill in the details of the transaction on the Receipt and Deposits dialog, then click the Save As Template button at the bottom left of the dialog. You'll be prompted to name the template, and then the details will be saved to a list you can access next time you need to apply the transaction to the journal.

Record Options

When you are ready to apply your payment, you can select from the recording options at the bottom of the window. Click the main part of the button to simply record payment, or select Record and Print Check by clicking the arrow on the right side of that button.