Transaction Date
Select the date for this transaction.
Deposit Account
Select the account this transaction will be applied to.
Balance (Desktop version only)
The balance of the account selected above will be displayed in this field for your reference.
Amount
Enter the amount of the receipt or deposit.
Reference Number
A payment received that can be cataloged with an optional reference number. A reference number is also usually provided by the supplier.
Check Number
The current Check prefix and/or Check number are displayed. You can change either to suit your needs. The number will increment by one each time a check is entered.
Transaction Reference
The appropriate transaction reference id is already entered in this field. If you wish to enter a different id you can enter it instead.
Journal Memo
Add a note about this transaction that will help you identify the transaction on the journal.
Account Allocation
Allocate amounts to the accounts for this entry. Click in the table to add an account. Select an account by number or name by clicking in the either the Number or Name cells and select an account. Be sure to add both debit and credit accounts and click Record when the account amounts balance each other out.
Out-of-balance amount
If the debit and credit accounts do not balance, the out of balance amount will be displayed beneath the Account Allocation list.
Use Template (if available)
Before any information is entered into the Journal Entry dialog, the Use Template button will be available. Click this button to fill in the receipt or deposit entry with details from a transaction template you have previously created.
Save As Template (if available)
You can make a template of transactions you make repeatedly to save yourself time. To create a new template, first fill in the details of the transaction on the Receipt and Deposits dialog, then click the Save As Template button at the bottom left of the dialog. You'll be prompted to name the template, and then the details will be saved to a list you can access next time you need to apply the transaction to the journal.
Record
Click on this button to Record your receipt or deposit transaction.