From the Receipts and Deposits dialog, you can record the details of receipt or deposit transactions and then allocate the amount to two or more accounts. To make a receipt or deposit entry, click the Transactions menu and select Receive a Payment. In the web interface, click the Receive a payment link in the right-side navigation panel of the main page.

Transaction Date

Select the date for this transaction.

Deposit Account

Select the account this transaction will be applied to.

Balance (Desktop version only)

The balance of the account selected above will be displayed in this field for your reference.


Enter the amount of the receipt or deposit.

Reference Number

A payment received that can be cataloged with an optional reference number. A reference number is also usually provided by the supplier.

Check Number

The current Check prefix and/or Check number are displayed. You can change either to suit your needs. The number will increment by one each time a check is entered.

Transaction Reference

The appropriate transaction reference id is already entered in this field. If you wish to enter a different id you can enter it instead.

Journal Memo

Add a note about this transaction that will help you identify the transaction on the journal.

Account Allocation

Allocate amounts to the accounts for this entry. Click in the table to add an account. Select an account by number or name by clicking in the either the Number or Name cells and select an account. Be sure to add both debit and credit accounts and click Record when the account amounts balance each other out.

Out-of-balance amount

If the debit and credit accounts do not balance, the out of balance amount will be displayed beneath the Account Allocation list.

Use Template (if available)

Before any information is entered into the Journal Entry dialog, the Use Template button will be available. Click this button to fill in the receipt or deposit entry with details from a transaction template you have previously created.

Save As Template (if available)

You can make a template of transactions you make repeatedly to save yourself time. To create a new template, first fill in the details of the transaction on the Receipt and Deposits dialog, then click the Save As Template button at the bottom left of the dialog. You'll be prompted to name the template, and then the details will be saved to a list you can access next time you need to apply the transaction to the journal.


Click on this button to Record your receipt or deposit transaction.