From the Payments and Purchases dialog, you can record the details of purchase or payment transactions and then allocate the amount to two or more accounts. To make a purchase or payment entry, click the Transactions menu and select Payment Transaction, or access the Payments and Purchases dialog from the control panel by clicking the Payment or Purchase Transaction link on the Purchases tab. The web version of this dialog may be opened with the Make a payment link on the main page or with the Add New Check button on the Check List page.

Transaction Date

Select the date for this transaction.

Pay To

Select the supplier this transaction is for.


Select the account this transaction will be applied to.


Enter the amount of the receipt or deposit.

Transaction Reference

The appropriate transaction reference id is already entered in this field. If you wish to enter a different id you can enter it instead.

Journal Memo

Add a note about this transaction that will help you identify the transaction on the journal.

Account Allocation

Allocate amounts to the accounts for this entry. Click the Add button to add an account. Select an account by number or name by selecting an account from the drop menu. Be sure to add both debit and credit accounts and click Record when the account amounts balance each other out.

Out-of-balance amount

If the debit and credit accounts do not balance, the out of balance amount will be displayed beneath the Account Allocation list.

Record and Create Check

Click this button to save the payment, and create a check with the payment details for printout.