Recipient name

Display confirmation before sending

Back up sent dictations

For each recipient, you can select how the dictation will be sent.

• Express Delegate:

  Express Delegate (v4.00 or above) is a dedicated dictation workflow management server. It offers several advantages over other send methods, such as the ability to automatically assign typing tasks to members of typing pools based on customizable rules and criteria.

  The Express Delegate server can be a computer that is accessible across a LAN (local area network) or the internet. The Express Delegate administrator will need to create an account before you can log on to the server. Please consult the Express Delegate help for more information on installing Express Delegate, configuring the server, and creating user accounts.

• FTP:

  Send dictations directly to an FTP (File Transfer Protocol) server. Note that you must have your own directory on this server. You do not need to host your own server - almost all ISP web hosting services offer FTP access which is suitable and very affordable, and the server can be located anywhere in the world. NCH Software provides a list of recommended FTP hosting services here.

• Email:

  If you select this option, the recipient will be sent the dictation as a file attached to an email.

• Local Folder:

  If your typist is in your own office the fastest way to send typing to them is over your LAN (local area network). For this, your typist must have a share folder on the network - if necessary ask your systems administrator to create a suitable folder.

  Alternatively, this option can be used for writing dictations to a removable media such as a USB memory device or a floppy disk.

• Custom Command-Line:

  This option is designed only for advanced dictation automation solutions. If selected, whenever the user clicks "Send", Express Dictate will run the selected exe or bat file. The exe can then do almost anything with the dictation file.

  Tick the "Show console" check-box if the command being run needs to display any output to, or read any user input from, the console.

Server

Logon

• Test connection:
  Click to attempt a connection to the server using the current server and login details. If the connection is successful then details of the server will also be shown.

• Server:

  e.g., ftp.company.com (or ftp.company.com:12345 to specify a non-default port number).

• Secure Connection (FTPES):

  Check this check-box to encrypt data transfers to and from the server, if the server is capable of doing so.

• Logon type:

  Select whether to use a user account or log on anonymously.

• User Name / Password (if log on type is not anonymous):

  The FTP account name and password.

• Folder:

  A sub-folder of the default FTP server folder.
  e.g., /typing
  Leave this field blank to use the default folder.

• Test connection:

  Click to attempt a connection to the server using the current server and logon details.

• Destination email address:

  The email address of the typist.

• Subject

  Customize the subject line of outgoing emails.

  • Format

    This setting supports text formatting variables.

  • Reset to default

    Reset the subject format to the default value.

• Automatically split the file if greater than (MB):

  If you or the recipient have a limit placed on the maximum size of an email attachment by your email provider, you can use this option to split the dictation file and send it as several smaller emails when it would have exceeded the limit.

• Email settings...:

  Click this button to select between the available email protocols (e.g., MAPI or SMTP), and configure server and log-in details.

• Test email:

  Enter an email address and click "Send test email..." to test the email settings.

  If the test email doesn't arrive, or an error is reported, please refer to Problems when sending email using our software for trouble-shooting information.

• Destination Folder or Drive:

  A shared network folder (e.g., "H:\Shared\Typing\My Typist"), or the local drive letter of a removable storage device (e.g., "E:\").

• Command-line:

  The command-line of the tool to run, including arguments. You pass the full file path of the dictation to the exe or batch file using %filepath%.

  For example, to use the Windows tool xcopy to copy the file to a preset folder (say C:\AAA) use a line like this:

  xcopy.exe %filepath% "c:\AAA"

  Note that %filepath% does not need to be enclosed in quotation marks as they will be automatically added to the file path.

You can specify the format of the name of the sent file, which is the actual internal file name, not the more user friendly display name you see on Express Dictate and Express Scribe. This setting supports text formatting variables.

You must include at least %filenumber% in the file name (and in multi-user environments %userid% too, to ensures unique file names, so no files get overwritten. The default file name format is %userid%-%filenumber% %filename% by %username%.

The recommended file format is the DCT, which includes the sender information, notes and file priority with the recording. The DCT format can also be encrypted.

Click "Audio encoder settings..." to select and configure an audio codec. Using a compressed audio format can dramatically reduce upload times but can also reduce audio quality.

You must ensure that the codec that you select is also installed on the computer of the typist running Express Scribe. It is best to use a standard Windows codec. The recommended format is "GSM 6.10" (good balance). More information about formats is available at www.nch.com.au/acm.

See Concepts ~ Encryption for information about encrypting dictations.

The key can contain up to 64 ASCII characters, offering 256 bit security. The key is case sensitive.