Basic Info

• User email address

  User email addresses act as unique user IDs in FlexiServer. The address given has to be a valid email address. The user will need this email address to login, get server information and retrieve their password.

• User display name.

  The user's full name

• Administrator Access

  Does this user have Administrator access? See User Access Level for more details.

• Accountant Access

  Does this user have Accountant access? See User Access Level for more details.

• Monitor

  Is this user a monitor only user? See User Access Level for more details.

• Team Affiliation

  Which team does this user belong to? See Team Management for more details.

• Managers

  Who is this user's Manager? A user can be assigned to multiple managers. Use a comma-separated list to specify multiple managers.

Employment Info

There are three different types of employment in FlexiServer, which are Permanent Full-time, Permanent Part-time and Casual workers.

• Permanent Employee (including permanent full-time and permanent part-time)
  • Expected hours per week

    Here you can specify how many hours this employee is suppose to work every week. This number can help the system to determine if this employee worked enough hours during the week. If you select Default Full-time, then the default work hours per week in company settings will be applied to this employee.

  • Work Days

    Expected work days - select this to specify on which days in a week the employee is suppose to work
    Works flexible days - select this if the employee works flexible days in a week.

• Casual Employment

  Casual employees work on flexible days and have no regular weekly work hours limit.

Work Hours

• Strict Hours Formula

  If this option is ticked, the system will use strict work hours calculation toward this employee. It means his/her work hours will be strictly accumulated from the time he/she actually worked in front of computer. Only the time there are human actions on the computer will be counted toward their work hours. No human action time will be added up as breaks.

  If this option is unticked, then the system will use a more flexible calculation formula. The work hours will be:
  Last active time - first logon time - lunch break (if you ticked "Takes lunch break")

• Takes Lunch Break

  If this box is ticked, the system will exclude lunch break time from users' work hours
  Lunch time taken is dynamically speculated according to "Lunch Start Time" and "Lunch Duration" you specify here. The more close the "Lunch Start Time" and "Lunch Duration" are to the employee's break taken, the more likely the break is a lunch break.
  If you leave these two input fields blank, then the company-width setting "Normal Break" will be applied here.

Prohibited

• Allow Normally Prohibited Programs for this User

  If this option is ticked, the system's Prohibited Programs configuration will not apply to this employee.

• Allowed Sites

  If any webpage is entered, then it would be allowed for the user even if the system's Prohibited Sites configuration says otherwise.

Telephone Charge per minute

Input the telephone charge per minute. The result will automatically show in the telephone activity report. click Telephone activity for more information.

Time Zone

FlexiServer will automatically adjust this setting according to the time zone info collected from FlexiStation when you connect to FlexiServer.

New user registration email

Whenever a new user is added to FlexiServer, this user will get an email from FlexiServer describing the user ID, password and how to configure FlexiStation to connect to the server.

The email will have a format like this: