This option lets you forward a dictation file via email, the computer network (to a folder) or the internet (using a FTP server). You can use this function when a dictation is only partially transcribed, and needs to be forwarded to another person for completion.

To forward a dictation, select it and press Ctrl+Shift+F. Then select the method you want to use to send the file or the location it needs to be sent to. If in doubt ask the person who set up the dictation system for you.

Any attachments to the dictation will be sent with the dictation. To attach a file press Ctrl+H and browse to locate the attachment.

Forward method

Email attachment

If you select this option, the recipient will be sent the dictation as a file attached to an email.

Enter the email address of the typist in the Email Address box.

See also: Email Settings

Forward to folder on this computer or LAN (Local Area Network)

If the recipient is in your own office the fastest way to send typing to them is over your computer network. You must have a shared folder on the network. If necessary ask your system administrator to create a suitable folder.

Enter the full name of the shared folder in the "Folder or Drive". For example, your shared folder might be "H:Typist". Please note your typist's software ("Express Scribe") must also be setup accordingly.

Upload to server (FTP)

Express Scribe can send dictations directly to an internet server. This is faster than the email option but requires that your typist have access to a web hosting (FTP) service to store the files.

Select the Direct Internet Connection option and enter the Server, User Name, Password and Directory as setup for your FTP server for the typist you need to forward the file to.

Recommended Hosting Services
Encryption

Enable "Re-encrypt dictation" to encrypt the dictation before it is forwarded. This option can only be used if the dictation was encrypted when it was received.

File name format

The file name of the forwarded dictation can be specified using a combination of fixed strings and/or variables.

The available variables are:

(Note: The file extension .dct is appended automatically.)

Example: For a dictation named "My Dictation" forwarded at 2PM on the 1st of January, 2008, the format string "FWD-%now-year%%now-month%%now-day%-%now-hour%%now-min%-%dict-name%" would give the file name "FWD-20080101-1400-My Dictation.dct"

See also:

Incoming File Options