The New/Edit Purchase Order dialog is where you fill in the details for a purchase order. To open this dialog, click the Purchases menu and select New Purchase Order.

Order Supplier

Choose the Supplier from the pull down list, or enter a new supplier. Adding new suppliers here will create a new record for the supplier on Suppliers List so you can quickly access every time you create purchase orders.


Select the purchase order date.

Vendor address

Enter the vendor's address.

Ship To

Enter the address the products should be sent to. Leave this blank if this is not required.


Select the special sales tax exempt option if this is a supplier who is sales-tax exempt (a foreign supplier, for example).

Purchase Order Items

This is the list of items on the order. Click on the Add button to add a new item, then click within the Item or Description cells to access a drop-menu where you can select an item, or type the name of a new item. Change the Quantity or Unit Value by typing in a new value. Remove an item by clicking the red "X" at the right of the item entry.

When you enter new items here, they will automatically be added to the Items List so you can quickly add them to orders, quotes and invoices later.


These comments are printed on the bottom of the purchase order.

Private Comments

These are comments for internal use only - they are not printed on the purchase order.


This is the sales tax, subtotal and total display. If the sales tax calculation is wrong, please see Taxes in the Getting Started section and Options ~ Tax for more information.

Save and Preview

Click this button to save any changes to the purchase order and preview how the purchase order will look like before printing.


Click on this button to Record or save the order. To record and print, fax, or email click on the pull down list and select an action.